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Equipment
The equipment database provides the
focus of all your maintenance activities, storing all information related
to the equipment assets in your Company.
The Equipment List screen - view
screenshot - allows you to access all equipment functions from
a single list screen. In addition to maintaining the equipment file, you
can access open work orders, equipment notes, parts lists, work order history,
part usage history, PM schedules, and meter readings.
Because many equipment items are fundamentally alike, SMMS gives you the
ability to create "generic" equipment items that can then be copied to create
unique equipment items.
Sorting Equipment List
The Equipment List screen -
view screenshot
- is selectable in ten standard sort sequences. You have the option of filtering
out equipment assets that are no longer in service, and you can also access
all equipment-related reports from the Equipment List screen.
The equipment database detail screen stores the basic information about
your maintenance assets:
| · Manufacturer |
| · Model Number |
| · Serial Number |
| · Fixed Asset Number |
| · Location |
| · Maser Equipment Id |
| · Installation & Warranty
Dates |
| · Cost Center (Budget
Authority) |
| · YTD Costs: Labor &
Parts |
| · Equipment Maintenance
Notes |
The Equipment maintenance screen - view
screenshot - is used to enter and track all information related
to the equipment items in your system. Nameplate information is defined
on this screen based on the “equipment category.” You also enter safety
and HAZMAT procedures, user-defined data (such as calibration information),
maintenance notes, and manufacturer data on this screen.
Parts Screen
The “Parts” cross-reference
screen - view
screenshot - provides a “top down” view of inventory parts “where
used.” You can update and manage the parts cross-reference screen manually,
or have the system automatically maintain the cross-reference based on inventory
consumption.
Master Equipment items are items in your Equipment database that represent
“equipment collections”, such as assembly lines that are composed of many
different items. This allows you to establish “parent/child” relationships
in your equipment file and extends your history and cost reporting capabilities.
You can also create Equipment Id codes that represent aliases of an item
in the Corporate Equipment file. The Corporate Equipment file ties together
identical equipment items from other locations that may have different codes.
Lookup capabilities allow you to find components, spare parts, and related
items that may be available at another location.
The Equipment Maintenance screen - view
screenshot - also displays the complete work order array for
the equipment item, including open, completed and canceled work orders!
This list provides you with a quick overview of all of the maintenance procedures
and schedules performed over time.
Procedures
The Procedures database - view
screenshot - contains information about how to perform specific
maintenance assignments on your equipment inventory…the “cookbook” of your
maintenance operation. Procedures vary in complexity and scope, from broad,
routine preventive maintenance to very specific, detailed operations.
Procedures are made up of task lists, tool list, labor requirements, replacement
part requirements, and special safety notes and instructions. Every element
of the procedure can be maintained from a single screen. Shown here - view
screenshot - is the procedure task for a monthly PM schedule.
Note that a vendor task list can be permanently linked to a procedure task
list. When a work order is created using a procedure task that requires
a vendor operation, the system cuts a requisition for the preferred vendor
based on the task list entry and the Vendor quotation file.
You can create your procedures to be specific to a machine, or as periodic
standard maintenance procedures that can be scheduled for many machines.
You can also copy existing procedures to make new procedures.
Schedules
The Schedule file defines your
PM schedules and is used by the system to determine when a Preventive Maintenance
work order should be created. By joining an Equipment item with a Procedure,
and initializing a calendar or run time interval, the Schedule file will
initiate work orders with no additional effort on your behalf.
This screen - view
screenshot - shows a 30-day PM schedule. In addition to the PM
interval, the Schedule screen also shows information about the schedule,
including last date scheduled and last date completed. If you desire, schedules
can be permanently assigned to an employee, charged to a cost center, or
created for the duration of a specific project.
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